Tech Tip of the Day: 3 Steps to remove all Hyperlinks (web URLs) from a Microsoft Word document

1. Use Copy and Paste to insert your web page content or URL list into your document.
2. Press Ctrl-A (to select all).
3. Press Ctrl-6 to remove all hyperlinks from the document.

Here is an example:

Example: A Wikipedia page is full of links to related definitions and Wiki entries.

Select the portion of the document and select copy from the menu or press Ctrl-C.

Open your Word document and use Paste (Ctrl-V) to insert the content. If you check the highlighted text, you can view the URL link.

To select all, press Ctrl-A.

Press Ctrl-6 to remove all of the web links (URLs) from the selected text.

Now if you recheck the highlighted text, you will find that all links have been cleared.

(Note that the format of the highlighted text remains. Use your text format functions to reset the font color and attributes to your desired style.)

For more assistance contact Technical Support here.

What to do when the reviewing "balloon" comments in Microsoft Word 2010 are too small to read

Sometimes when multiple users share documents in Microsoft Word 2010, reviewing comments and formatting changes will be turned on and show up as balloons to the right of the page. Sometimes a user will receive a Word file in which the balloon text is suddenly way too small to read as pictured below.

1. First you must click on the Home tab as circled below.
   
   


2. Next you must find a very small arrow (circled below), located at the far right of the styles box and click on it.
   
   


3. This will bring up the Styles pane. At the bottom of this pane are three buttons. The third one over is the Manage Styles button. Click on it.
   
   


4. This will bring up the Manage Styles window. Scroll through the list and look for the Balloon Text style. Highlight it. Then click the Modify button below.
   
   


5. In many cases when this happens, the font size is only 1pt. Click on the drop down list for font size and change it to something more readable between 8pt and 12pt. (8pt is the default.) Then click the OK button.
   
   


6. Click the OK button at the bottom of the Manage Styles box. Then click the little X in the upper right hand corner of the Styles pane
   
   
   
   


7. You should now be able to read what´s in the balloons!
   
   

For more assistance contact Technical Support here.

Using Office 2010 Starter-To-Go

A useful feature included with Microsoft Office 2010 Starter Edition is “Starter To-Go”. It allows you to install a version of Microsoft Office (with the limited functionality) on a USB flash drive. The drive can then be plugged into another Windows Vista or Windows 7 computer when the user is away from their primary computer. Word and Excel documents can be created and edited on that computer, whether or not it had Microsoft Office already installed on it.

To set up the installation of Office Starter To-Go to a USB flash drive, take the following steps:

1. From the Start menu, under Microsoft Office Starter - Office 2010 Tools, Click on Microsoft Office Starter To-Go Device Manager.
   • It is necessary to have a USB flash drive connected with at least 393 MB of available storage space. The computer also needs to be connected to the Internet to download the necessary files.
   
2. Click on the Start button at the bottom of the Starter To-Go Device Manger window.
   
   
   
   
   
3. Select the device you wish to install the files on and click on the Install button. When the installation is complete, you can select Create another device or Close.
   
   
   
   
   
4. To launch the application from the USB Flash Drive, double-click on the Microsoft Office Starter 2010 icon from the flash drive. (Alternatively, you can click on Microsoft Office starter from the auto-run option list when you plug in the drive). This will open a window from which you can select Excel or Word.
   
   
   
   
   
5. Opening it for the first time, you will see a message installing prerequisites after which the selected program should open with the message Starting Microsoft Office Click to Run. Accept the license agreement.
   
6. You can then begin to use the application.
   
7. When you are finished using Office 2010 Starter To-Go on the other computer , you can close the To-Go application by right clicking on the Office icon in the system tray and clicking Close.
   
   
   
   
   

System Requirements:

• Operating system: The computer the flash drive is connected to must be running Windows Vista Service Pack 1 or Windows 7, 32-bit or 64-bit version. If installed on an earlier version of Windows, the following error message will appear: “The application package on this device is corrupt. Repair your device using the Microsoft Office Starter To-Go Device Manager”
• A network connection is required during the process of setting up the To-Go device. If no network connection is available, the following error will appear: “The application package on this device is corrupt. Repair your device using the Microsoft Office Starter To-Go Device Manger”.
• A minimum of 393 MB of storage space is required on the flash drive, but more is recommended to allow for updates.

The device will have the Office 2010 logo when viewed in Computer. It will also be listed in the Auto-run window.

Using Microsoft Office Starter Edition

Microsoft Office Starter Edition replaces Microsoft Works as a base productivity suite. It also replaces the Microsoft Office limited time trial versions that manufacturers pre-installed on some of their models. Office Starter includes limited functionality versions of Word and Excel but does not include Outlook or PowerPoint. It also includes advertising that appears in an area to the right of the document that is non-removable.

To use Microsoft Office starter, take the following steps:

1. In the start menu, click on Microsoft Office 2010.
   
   
   
   
   
2. Click on the Use button to the right of Use Office Starter 2010.
   
   
   
   
   
3. Click on the Open button – An installation progress window will appear.
   
   
   
   
   
4. Enter a User Name when prompted.
5. Accept the License Agreement.
6. Choose the Software Update option desired.
   
   
   
   
   
7. Begin using Word Starter or Excel Starter by selecting from the Programs Menu under Microsoft Office Starter.