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Friday, October 28, 2011

What to do when the reviewing "balloon" comments in Microsoft Word 2010 are too small to read

Sometimes when multiple users share documents in Microsoft Word 2010, reviewing comments and formatting changes will be turned on and show up as balloons to the right of the page. Sometimes a user will receive a Word file in which the balloon text is suddenly way too small to read as pictured below.
balloon text
  1. First you must click on the Home tab as circled below.

    Home

  2. Next you must find a very small arrow (circled below), located at the far right of the styles box and click on it.

    click on small arrow

  3. This will bring up the Styles pane. At the bottom of this pane are three buttons. The third one over is the Manage Styles button. Click on it.

    Manage Styles

  4. This will bring up the Manage Styles window. Scroll through the list and look for the Balloon Text style. Highlight it. Then click the Modify button below.

    Modify Balloon Text

  5. In many cases when this happens, the font size is only 1pt. Click on the drop down list for font size and change it to something more readable between 8pt and 12pt. (8pt is the default.) Then click the OK button.

    Change font size

  6. Click the OK button at the bottom of the Manage Styles box. Then click the little X in the upper right hand corner of the Styles pane

    OK

    Close

  7. You should now be able to read what´s in the balloons!

    finished
For more assistance contact Technical Support here.

7 comments:

  1. wow, this so helpful. Thanks much

    ReplyDelete
  2. Also found this to be extremely helpful. Thanks.

    ReplyDelete
  3. Didn't work for me. 12pt text was already selected and I re-selected it, and it's microscopic in the balloons.

    ReplyDelete
  4. thanks, i am able to see the normal text ..

    ReplyDelete
  5. Thanks a lot...this has saved my day today

    ReplyDelete
  6. No matter what I do, balloon text is showing up with double-spaced lines. I have tried everything...

    ReplyDelete
    Replies
    1. The line-spacing can also be modified by selecting the balloon style and choosing "paragraph" from the "format" button. You will seeing lines spacing options there.

      Delete